AAA Compliance Services, LLC — Privacy Policy

Last Updated: 10-12-2025

AAA Compliance Services, LLC (“AAA Compliance,” “we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, disclose, and safeguard your information when you visit our website, submit filings, or use our services (collectively, the “Platform”).

By accessing or using our Platform, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with the terms of this Privacy Policy, please discontinue use of the Platform.

1. Information We Collect

AAA Compliance collects personal and business information necessary to process filings, registrations, permits, and compliance services.

1.1 Information You Provide

We may collect:

Full legal name
Business name and DBA
Email address
Phone number
Business address
USDOT Number / MC Number / Entity information
EIN (Employer Identification Number)
Digital signature
Payment information submitted through secure third-party processors
Any additional data required by FMCSA, USDOT, or state agencies to fulfill filings

1.2 Automatically Collected Information

When you visit our Platform, we may automatically collect:

IP address (for security, verification, and compliance logs)
Browser type and device information
Pages viewed and referring URLs
Date and time of access
Click, navigation, and interaction data

This information helps us improve functionality, prevent fraud, and maintain compliance records.

1.3 Payment Information

AAA Compliance does not store full credit card numbers.
Payments are processed through secure, PCI-compliant third-party payment providers (e.g., Wix Payments or WixPay).

2. How We Use Your Information

We use collected information to:

Prepare and submit FMCSA, USDOT, and state filings
Process BOC-3 filings, permits, renewals, and registrations
Verify business identity for compliance purposes
Contact you regarding your filings, updates, or missing information
Send confirmations, receipts, and compliance notices
Maintain accurate audit and legal records
Improve our Platform and customer experience
Respond to disputes, legal obligations, and inquiries
Prevent fraudulent or unauthorized transactions

Your information is used solely to perform the services you request and to maintain federal/state compliance documentation.

3. Sharing and Disclosure of Information

AAA Compliance does not sell or rent personal data.

We may share limited information only as necessary to complete your filings:

3.1 FMCSA / USDOT / State Agencies

Information may be shared to complete:

BOC-3 filings
USDOT number applications
MC authority filings
UCR registrations
Biennial Updates
Highway Tax registrations
Permit applications (KYU, IFTA, NYHUT, NM WDT)

3.2 Authorized Service Providers

We may share information with trusted providers who assist with:

Payment processing
Email communications
CRM systems
Document storage
Technical support

3.3 Legal Requirements

We may disclose information:

To comply with a lawful subpoena
To satisfy regulatory or audit requests
To prevent fraud or unauthorized use of the Platform

4. Data Storage & Security

AAA Compliance uses industry-standard safeguards to protect your data, including:

Encrypted transmission
Access-controlled storage
PCI-compliant payment systems
Audit logs for filings and digital signatures

Although we take all reasonable precautions, no system is 100% secure. You agree to use the Platform at your own risk.

5. Data Retention

We retain customer information as long as necessary to:

Complete requested filings, and
Maintain legal, regulatory, and compliance records.

Some records may be retained longer as required by law (e.g., DOT/FMCSA audit requirements).

6. Your Rights

Depending on your jurisdiction, you may have the right to:

Request access to your information
Request corrections
Request deletion (if not legally restricted)
Request a copy of your stored information

Requests may be submitted to:

📧 info@boc3compliance.com

Please note:
Filings already submitted to government agencies cannot be deleted due to federal retention laws.

7. Cookies & Tracking

Our Platform may use cookies, web beacons, and analytics tools to:

Improve functionality
Track website performance
Personalize content
Enhance security

You may adjust your browser settings to block cookies, but certain features may not function properly.

8. Children’s Privacy

The Platform is not intended for individuals under 18 years of age.
We do not knowingly collect information from minors.

9. Third-Party Links

Our Platform may contain links to external sites.
AAA Compliance is not responsible for:

Their content
Their privacy practices
Their data handling policies

We encourage you to review their Privacy Policies before submitting personal information.

10. Updates to This Privacy Policy

AAA Compliance may update this Policy periodically.
All changes become effective immediately when posted.

Continued use of the Platform indicates acceptance of all updates.

11. Contact Us

For questions regarding this Privacy Policy or your personal information:

📧 info@boc3compliance.com
📞 850-352-5007

📍 AAA Compliance Services, LLC - 110 Bluejack Street, Santa Rosa Beach, FL, USA

Customer Support Hours:
Monday – Friday
8:30 AM – 5:30 PM EST